Current Committee

Overview of Executive Committee and Committee At Large

The DFW Maharashtra Mandal committee is led by the Mandal President with the help of the rest of the committee. This consists of the Secretary handling the publication of periodicals and newsletters, the Treasurer, handling the Mandal's finances and a lot of help from the Members at large. Additionally, Youth Group Coordinators are occasionally chosen from the community to represent the younger generation members of the Mandal

Although the Mandal programs are organized by the committee, their success would not be possible without the continuing help of numerous volunteers who have helped the Mandal selflessly.

Elections for the DFW Maharashtra Mandal Committee are held each year before the Ganesh Chaturthi Program with the new committee going into action during the Ganesh Chaturthi Program. You can email to the members of the current Committee at committee(at)dfwmm.org

Roles & Responsibilities

Positions on the new committee include the President, Secretary, Treasurer, Co-Treasurer, Web Master, and 38 Members-at-large. Note that only 1 person per family can be on the committee during the year and each candidate can only run for 1 specified position. Current members of the new madal year can nominate themselves or other members. The responsibilities of these positions are briefly summarized below:

President [1 Position]

The President shall be the chief executive officer of the Organization. Subject to the direction and control of the EC and the BOT, he or she shall be in charge of the business of the Organization; he or she shall see that the resolutions and directions of the EC and the BOT are carried into effect except in those instances in which that responsibility is specifically assigned to some other person by the EC or the BOT, and, in general, he or she shall discharge all duties incidental to the office of president and such other duties as may be prescribed by the EC or the BOT from time to time. He or she shall preside at all meetings of the EC, except in those instances in which the authority to execute is expressly delegated to another officer or agent of the Organization. If the Organization shall hold investments in securities with voting rights then he or she may vote all securities which the Organization is entitled to vote except as and to the extent such authority shall be vested in a different officer or agent of the Organization by the EC. In addition to the above the President shall:

• Provide general guidance to the operations of the Organization.

• Sign with the secretary, or any other officer thereunto authorized by the EC, any third-party contracts rendered for services during the current year, which the EC has authorized to be executed, according to the requirements of the form of the instrument, except when a different mode of execution is expressly prescribed by the EC or these Bylaws.

• Allocate the responsibilities among the members of the EC for supervising the various committees designed to carry out the routine activities of the Organization in a streamlined manner.

• Preside over the General Body meetings and the EC meetings.

• Report on the general progress of the Organization to the General Body of the Organization and to the EC.

• Represent the Organization and participate on behalf of the Organization at the meetings of other Organizations that may have objectives similar to those of the Organization.

• Act as a liaison between the EC and the BOT.

• Be a co-signer with the secretary and be responsible for all financial accounts of the Organization.

• In absence of the Treasurer, disburse Organization funds and issue checks, drafts in the name of Organization, as prescribed by EC with designated signatures.

Treasurer [1 Position]

The treasurer shall be the principal accounting and financial officer of the Organization He or She shall

• Have charge of and be responsible for the maintenance of adequate books of account for the Organization;

•  Have charge and custody of all funds and securities of the Organization, and be responsible therefor and for the receipt and disbursement thereof;

• Keep an account of the finances of the Organization, prepare the financial statements consistent with generally accepted accounting principles, if needed have them audited for that Fiscal year. Submit the Page 21 of 41 AMENDED AND RESTATED BYLAWS - Final financial statements to the EC & BOT for approval no later than June 15th i.e. 15 days prior to the end of Fiscal year.

• Provide approved financial statements and all supporting documents to appointed Certified Public Accountant for filing the Tax Returns. Ensure that the Tax Return is filled by the due date prescribed by IRS and/or any State Authorities.

• Supervise the committee dealing with accounting for Organization finances.

• Issue receipts for donations received from members, entities or well-wishers.

• Ensure that the financial guidelines prepared in consultation with professional accountants are properly followed in all the financial matters relating to the Organization’s activities.

• Consult the financial advisor and investigate investment opportunities to invest the Organization’s assets in accordance with the professionally prepared financial guidelines with consultation with EC and BOT.

• Deposit money, drafts, checks in the name of and to the credit of Organization, in the banks designated by the EC.

• Keep accurate record of membership payments and other payments due to the Organization.

• Disburse Organization funds and issue checks, drafts in the name of Organization, as prescribed by EC with designated signatures.

• Submit a monthly report to the EC in advance of the monthly meeting.

• In consultation with the President, prepare annual budget and program budget and submit to EC as well as the BOT for approval no later than July 30th. Actuals from prior can be used and submitted as a budget for the upcoming year.

• Perform all the duties incidental to the office of treasurer and such other duties as from time to time may be assigned to him or her by the President, the EC or by the BOT.

• Support the other Officers and members of the EC in their activities.

Secretary [1 Position]

The Secretary shall:

• Record and document minutes of the EC meetings and General Body Meetings.

• See that all notices are duly given in accordance with the provisions of these By-Laws or as required by law.

• Be custodian of the corporate records and of the seal of the Organization.

•  Maintain a register of the post-office address of each Executive member which shall be furnished to the Secretary by such member.

• Sign with the President, or any other officer thereunto authorized by the EC , any contracts, deeds, mortgages, bonds, or other instruments which the EC has authorized to be executed, according to the requirements of the form of the instrument, except when a different mode of execution is expressly prescribed by the EC or these Bylaws;

• Have authority to certify the By-Laws, resolutions of the EC and committees thereof, the BOT and the General Body, and other documents of the Organization as true and correct copies thereof;

• Maintain all the correspondence of the Organization in good order and conduct the business of the Organization. Maintain and store all pertinent records of Organization in the manner set forth.

•  Is responsible to respond to member queries and forward such queries to appropriate authority for action/response or resolution. Page 22 of 41 AMENDED AND RESTATED BYLAWS - Final

• Supervise the working of the committees dealing with administration and communication.

• Notify all members of the EC the particulars of all meetings and gatherings of the Organization and provide them with the agenda and programs a week in advance of the meeting.

•  Notify all Members of the particulars of the Semiannual General Body meeting/s (location, date, time) one month in advance. Provide minutes of the previous General Body meeting, annual report, treasurer’s final report, documenting Organizational activities and progress, agenda, election of officers and special resolutions, if any; and

• Perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him or her by the President, the EC or the BOT

• Support the other Officers and members of the EC in their activities.

• In the event of the absence of the President, the Secretary shall carry out the duties of the President.

Co-Treasurer [1 Position]

The Co-Treasurer would have the same role and responsibility as primary Treasurer (except those listed below) and can back-up and represent Treasurer Activities as need be. Co-Treasurer shall not have following responsibilities of the Treasurer unless and until such responsibility is specifically assigned by the President, Treasurer or the majority of the EC; such exception shall require approval of BOT.

• Co-Treasurer shall not be a designated signatory of the Organization on any financial institute.

• Co-Treasurer shall not have rights to disburse Organization funds and issue checks, drafts in the name of Organization.

Web Master's Duties [1 Position]

• The webmaster is in-charge of all digital assets of the Organization.

• Digital Assets include but are not limited to websites, WhatsApp groups, YouTube channels, twitter, Instagram, Facebook groups etc.

• It is the responsibility of the webmaster to administer and manage all digital assets & ensure that those are used consistent with the objectives of the Organization & in accordance with the purpose stated.

• The webmaster is also in-charge of the data collected and stored by the Organization, thus the webmaster has to ensure that proper tools and process are in place to protect the privacy of the members data in accordance with the legal laws.

• The webmaster controls the flow of information between the Organization and the members, thus the webmaster shall be responsible for ensuring timely communication via various and appropriate channels about events, meetings, and any other communication items requested by the EC or the BOT.

• The Webmaster is responsible to develop and maintain brand integrity across all platforms.

• The webmaster is also responsible for creating and updating content, implementing security protocols, creating backups, sorting out software issues.

• The Webmaster is responsible for configuring appropriate access of users to Organization’s digital Assets.

• The Webmaster shall represent the Organization in all interactions with other software and hardware providers.

Member-at-Large's Duties [Currently 38 Positions]

• Should be a member of current mandal year with social skills and presence.

• Regularly participate in Committee Meetings and Decision-making processes along with other committee members.

• Take an active role in organizing and executing Mandal activities and programs along with other committee members.

• Occasionally, lead efforts outside of Mandal activities where the DFW Maharashtrian community can be represented such as the Youth Groups, Cultural Programs, and Community Service activities.

• Back-fill any voids for roles and responsibilities that may occur due to an occasional absence of members of the committee.